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7 ways to take the hassle out of group bookings

  • Business
  • By Lauren Godfrey
  • Published 06 April 2018
  • Published 06 April 2018

Whether you’re organising an incentive trip across the pond or a weekend city break for a group of employees attending a conference, booking any form of travel where multiple persons are involved can be tricky. You’ve got airport transfers, room allocation and airplane requirements to contend with… and that’s even before your party have touched down in their travel destination. Then you have itineraries, special requests for the hotel, restaurant reservations and transfers to and from the airport – it’s a migraine waiting to happen. So why waste your valuable time and resources browsing the net for the best flight times and prices when you can give Winged Boots Business a call and let one of our personal travel managers take care of every minute detail? Still not convinced? Here’s seven good reasons why booking through Winged Boots will be the best decision you make this quarter.

Why waste your valuable time and resources browsing the net for the best flight times and prices?

1.    We use our personal relationships with travel suppliers to offer prices you may not find anywhere else on the internet

The price savvy of you will be pleased to hear that our direct relationship with hotels and airlines may mean that we can reduce the cost of your travel spend. As a personal travel management company, it is this intimate relationship that you can sincerely benefit from. Cost aside, thanks to our expert team’s close bond with many travel suppliers around the world, your special requests are more likely to be delivered. Instead of ticking a box or filling in a ‘any requests’ section online, our agents personally call the supplier to ensure that your stay is as comfortable and to your liking as possible. Winged Boots’ outstanding customer service doesn’t just stop at departures… we ensure that it’s a constant throughout your travel journey.

2.    We’re on hand out of hours to discuss plans and any enquiries you may have

Officially, our office hours are 9am ‘til 6pm, but our personal travel managers check their emails and phones during the evenings and at weekends, too. If there’s an emergency, a burning question or a last-minute addition to your booking, you can feel safe in the knowledge that your enquiry will be picked up and acted upon outside of regular working hours. This is just another way in which we showcase our excellent customer service and what helps make our personal travel management stand out from the rest. 

3.    We offer dedicated personal travel managers who will swiftly deal with any amendments and itinerary changes

The more people you have travelling, the more likely you’re going to have a last-minute itinerary change or booking amendment – it’s simple math. So why put yourself in a situation where you’re likely to be stressed out when you could have a devoted travel expert at the other end of the phone ready to see to any changes you may have? This comes in particularly handy when organising TV production and film crew’s travel arrangements. This industry is notorious for schedule overruns and the last thing you need after filming is tackling the difficult task of organising mass flights for the 50-strong crew and their army of equipment. 

4.    We arrange all paperwork in an easy-to-read format and send it straight to your inbox

No more difficult to digest flight confirmations and unclear hotel reservation emails. Welcome to simple, well laid-out documents that take away the travel jargon and only show you what you need to know, in everyday language.

5.    We save you time and staff resources

For most businesses, time is the most precious resource, and we all know that booking travel takes up valuable hours. There’s the long chain of command, the problem of finding the perfect flights to then discover that the price has gone up or the seats have gone, and don’t even get us started on trawling through hotel reviews. Instead, call or email your personal travel manager and watch all your plans seamlessly fall into place with minimal impact on your staff’s time and stress levels.

6.    We organise all the little details (like check-in and airport transfers) so all you have to do is pack your suitcase

That’s right. Unlike when you book something through various travel comparison websites here at Winged Boots we take care of all your travel details such as checking-in before flights, confirming seats on a plane and airport transfers. All you have to do is put the request in to your personal travel manager and turn up on the day. It really is as simple as that.

7.    We can even help with restaurant reservations and recommendations to help you plan your entire trip

Another great perk to becoming part of the Winged Boots family is the personal relationship and service you will receive from your dedicated personal manager. Our team of experts are well-versed in all things travel and are only too willing to offer their advice on things to do, restaurants to try and areas to avoid. A true friend in travel, you’ll soon wonder how you ever went away without consenting your personal travel manager for all the insider tips beforehand.

Do you have a group booking or any other corporate travel arrangements that you’d like our help with? Contact our Winged Boots Business team here or call our Essex-based office on 0203 816 0985 now.

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